How Notes by Auribus works

When you share a project, Notes generates a secure invite link. Anyone with the link can open a read-only preview of the project and its tracks without creating an account first.

If a collaborator wants to leave feedback, they sign in (or create an account) and claim the invite. The role you assign on the invite — Client or Viewer — controls what they can do after claim.

Clients can comment when a track is in review. Viewers can listen and read but cannot write. Owners always retain upload, status, and deletion controls.

An approval receipt is not a legal contract on its own; it is a durable audit trail inside Notes showing that a specific reviewer marked a track Done (or requested changes) at an exact time.

The receipt includes reviewer display name, UTC-localized timestamp, optional note, track name, and final status. Owners can download it as a .txt file for archives or client records.

Status changes are owner-only. Collaborators comment during In review; the owner moves the track through Draft → Sent for feedback → Done.

Notes separates creative feedback from project administration. Clients and viewers cannot upload new revisions, delete tracks, change kanban status, or manage billing.

Owners can upload versions, soft-delete tracks, archive projects, invite members, and move approval states. Clients comment when a track is In review; viewers are read-only.

This prevents accidental overwrites during a review cycle and keeps a single person accountable for what version is officially 'out for feedback.'

Homepage copy uses Starter / Professional as shorthand. In the app, plans map to Free and Standard (Premium is reserved for a future tier).

Free includes core waveform review for small projects: about 700 MB storage, up to 2 owned projects, and 2 members per project. Text comments and share links are included.

Standard removes those caps for practical team use (50 GB storage, unlimited projects and members) and enables voice-note replies in comments plus transcription features.

Paid plans bill through Stripe. From Settings → Plans or Billing, Update plan opens the Stripe customer portal where you can cancel, change payment method, or download invoices.

After cancel, your subscription remains active until the end of the current billing period. When it lapses, the account moves to Free tier limits; projects and media are retained subject to storage retention policy.

You can resubscribe at any time without losing project history, as long as data is within the Free retention window.

Notes accepts the formats teams already export from DAWs and mastering tools: MP3, WAV, FLAC, OGG, and AIFF, plus other browser-safe audio types.

On upload, files land in private S3 storage under your project. An optional audio scan pass reads loudness, peak, and technical metadata before you publish the track or version.

Each published upload becomes a numbered revision (v1, v2, …) with comments scoped to the version collaborators are reviewing.

A project groups related tracks (an album, campaign, podcast season, etc.). The /projects page lists your owned and shared projects as thumbnails or a table, with filters for shared access and archived work.

Opening a project enters Level 2: all tracks in that project with kanban, icon grid, or list views. Upload, share access, and archive live here.

The review page playlist (FileSystemView) adds Icon, Boards, and Files tree modes to switch tracks without returning to the dashboard. URL state (?projectId & trackId) remembers your place.

Versions stack per track (v1, v2, …). Comments can be version-scoped; collaborators always review the latest unless comparing A/B. Soft-deleted tracks and projects are hidden but recoverable within the retention window.

Notes decodes your uploaded file into a true peak waveform (not a placeholder). Comment markers appear as pins on the timeline; hover or tap them to jump to that moment.

Zoom (scroll wheel, pinch, or +/- controls) expands the timeline horizontally so you can inspect transients, edits, and fades. At zoom 1 the full track fits the viewport; above 1 you pan by dragging the waveform.

Range selection lets you highlight a start and end time. Playback loops inside that window — useful for reviewing a single line, chorus, or SFX hit without re-scrubbing manually.

The full-track transcript panel (Standard) runs Deepgram on the master and shows clickable words synced to playback. That is separate from per-comment voice-note transcripts described in the comments section.

Click the waveform (or use Add comment) to open the inline composer at the current time. Text supports @mentions of project members so they get notified.

Voice notes (Standard) record directly in the browser — hold the mic, preview playback, then post. The voice file is stored in S3 and appears as a playable chip in the thread.

Reference audio lets you attach an alternate take, guide track, or example clip from disk. It uploads as a separate file linked to the comment, not mixed into the master.

Voice message transcript: on Standard, tap the waveform icon on any voice comment or reply. Notes sends the clip to Deepgram and shows the text inline — useful for search, accessibility, and quoting feedback in email. Track-level transcription (the full mix) is a separate panel opened from the transport bar.

Replies flatten under the root thread: parentId groups the conversation while replyToId preserves who you answered. Owners and authors can delete their own comments; owners can delete any.

On desktop the default review layout is sidebar: waveform and transport on the left, CommentsSidebar on the right. Drag the divider to resize; width persists in localStorage.

The sidebar header shows track title, version switcher, read/unread state, and (for owners) client review progress. Comments sort by time; each card shows author, timestamp link, text, voice chip, or reference.

Expand a thread to load replies. Click a timestamp to seek. On mobile the sidebar becomes a bottom tab (Comments | Add comment | Projects) with the same data.

Timeline mode (see next section) is the alternative: comments render under the waveform on a horizontal filmstrip instead of in this right-hand panel.

Timeline mode hides the comments sidebar and renders TimelineComments beneath the waveform. Each thread is a card on a horizontal axis positioned at its timestamp — zooming the waveform widens the filmstrip in sync.

Click a card to seek; double-click can expand actions depending on role. Resolved vs open threads use the same status colors as the sidebar. Panning the timeline scrolls the comment strip; on the review page this stays locked to waveform zoom.

Use sidebar mode for day-to-day threaded review; use timeline mode for presentations, spotting sessions, or when you want the whole feedback map visible at once without a separate panel.

The full-track transcript panel can still open from the transport bar in either view. Voice-note transcripts remain on each comment's audio chip in both modes.

Level 2 of the project dashboard (and Boards view on the review playlist) shows one column per approval status: OPEN (Draft), IN_REVIEW, CHANGES_REQUESTED, and DONE.

Owners drag a track card between columns; a confirmation popover explains the transition before it saves. Clients never see Draft or Done columns — only tracks actively in review.

Status labels are role-aware: what the owner calls 'Sent for feedback' a client sees as 'Ready for feedback.' Comment permissions follow status — clients can only write during In review.

Dropping a new audio file onto a column opens the upload modal with that status pre-selected, so you can publish straight into the right stage of the workflow.